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Saint Eleanor Parish Building Committee |
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“Building the
Family of Saint Eleanor” |
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Minutes |
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| November 2001 | |
| December 2001 | January 2002 |
| February 2002 | March 2002 |
| April 2002 | May 2002 |
| June 2002 |
July
2002
July 30 Special Meeting |
| August 2002 | September 2002 |
| October 2002 | November 2002 |
| December 2002 | January 2003 |
| February 2003 | March 2003 |
| April 2003 | May 2003 |
| June 2003 | July 2003 |
| August 2003 | September 2003 |
| October 2003 | November 2003 |
| December 2003 | January 2004 |
| February 2004 | March 2004 |
| April 2004 | May 2004 |
| June 2004 | July 2004 |
| August 2004 | September 2004 |
| October 2004 | November 2004 |
| December 2004 | January 2005 |
| February 2005 | March 2005 |
| April 2005 | May 2005 |
| June 2005 | July 2005 |
| August 2005 | September 2005 |
| October 2005 | November 2005 |
| December 2005 | January 2006 |
| February 2006 | March 2006 |
| April 2006 | May 2006 |
| June 2006 | July 2006 |
| August 2006 (no meeting) | September 2006 |
| October 2006 | November 2006 |
| December 2006 | January 2007 |
| February 2007 | March 2007 |
| April 2007 | May 2007 |
| June 2007 | July 2007 |
| August 2007 | September 2007 |
| October 2007 | November 2007 |
| December 2007 | January 2008 |
| February 2008 | March 2008 |
Building Committee Meeting
Those present:
Father Galvan, Bill Studer, Sister Lucy, Marion Studer, Jim Dickinson, Juan Arreola, Tim Hoyt, Bob Weiss, Kathy Tetreault, Bobbi Weiss, Sue Koepp, Ruben Sandoval
The meeting opened with a prayer lead by Father Galvan.
Item #1
Jim Dickinson stated that the Building Committee is the decision making body. Each subcommittee has one representative and one vote on the Building Committee. He suggested the individual committees should have regular meetings and then come to the Executive Committee with their recommendations.
Item #2
Jim Dickinson made a request to establish a regular meeting date for the Executive Committee. It was decided the meetings would be held on the first Wednesday of each month at 6:30 p.m. at the church. This would be in effect until sometime in the future when other activities and obligations make it necessary to move the meeting day or time.
Item #3
Jim Dickinson introduced Juan Arreola as the Co-Chairman for the Building Committee. Jim also indicated that we still need a member of the charismatic prayer group to be involved in the Building Committee in order to be a representative for their group and have a voting capability in this process.
Item #4
Kathy Tetreault read minutes from the last meeting, March 21, 2000. Because the reading was of an informal nature there was no motion to approve or disapprove.
Item #5
The group discussed the "burning of the mortgage" as a way to celebrate and kick-off the endeavor of building a new church. Father Galvan stated three copies would be needed in order do this at each mass. With some discussion it was decided this should take place in on June 18th and 19th of this year. Jim Dickinson made note that this topic should be handled in the Development Committee but, because there was no chairman yet would allow the group to make that decision. A motion was made to burn the mortgage at each mass and that a coffee and cake gathering be held after each mass. The motion was approved by all present.
Item #6
Tim Hoyt of the Structure Committee stated his committee would meet during the month of April. They will discuss a sight development plan and visit other churches that have been renovated or recently built. The Building Committee suggested he check into the old Wal-Mart building as a possible sight for the new church. He will report on his findings at the next Executive Committee meeting. It was agreed to by the entire group that a feasibility study is needed.
Item #7
Jim Dickinson turned the floor over to Sister Lucy. She gave an informative presentation on liturgical matters we must consider during this process. Every aspect of building a church should reflect the needs of us as well as future generations. Sister Lucy encouraged getting the entire church community’s idea and opinion of what a church should be. Another point she made was that it must serve each phase of life from baptism to late years. She will meet at another time with Sue Koepp of the Environment and Liturgy Committee for further guidance and suggestions. Sister Lucy left many books and other reading materials with our committee. It was discussed that there be a central location for these materials for use by all of the committees. Father Galvan indicated he would like them in the church library.
Item #8
Other business:
Jim Dickinson stated the Executive Committee should be made aware of all
meetings held by each sub-committee and results of each meeting.
Item #9
All subcommittees need to submit a proposed budget for the upcoming fiscal year at the next Building Committee meeting in May.
The meeting ended at 8:15 p.m. with a joining of hands and closing prayer lead by Father Galvan.
Building Committee Meeting
The Building Committee met 5-3-00 6:30 PM
The meeting opened with a prayer.
The first topic of discussion was how the decision-making process works. The Subcommittees research all options and make a recommendation to the Building Committee. The Building Committee makes all final decisions regarding the building.
The Parish Council makes decisions regarding ministries. The Parish Council must tell the Building Committee what ministries (current and projected) for which to provide space.
Jim Dickinson told those present that representatives were needed from all entities involved in our church.
The meeting continued with discussion about how the Liturgy & Environment Committee would combine their thoughts and conclusions to get us to a point of what the church will finally look like. The Building Committee would finalize the big picture. Jim Dickinson suggested the committee come up with three initial church models and let the parish as a whole decide on one. The plans would then move forward.
Dolores Thompson and Kathy Tetreault from
The Information & Support Subcommittee Dolores and Kathy suggested that instead of sending out postcards of to thank parishioners who volunteered that the telephone committees should call to make thank-you’s.There was a break at this point to look at a variety of small, wood-carved churches representing over thirty churches in New Mexico that Chris Farrington had brought to the meeting. There were many good ideas brought up and styles to see.
Tim Hoyt had blueprints from the proposed church project of 1992 and some financial information that he shared with the committee. The committee agreed it would be useful to refer to some of those documents.
Tim Hoyt reported that his committee had checked into the possibility of using the old Wal-Mart building. He stated the building would cost two million dollars and still need enhancements to have it meet our needs. The remodeling could cost up to three and a half million dollars and may not meet our criteria even still. Tim suggested the Building Committee look at old information from the previous Building Committee and really study it instead of trying to start out all new. Tim expressed that an architect would need to be hired because the diocese requires it and also that all contractors must be licensed and bonded.
Tim Hoyt stated that an architect could be interviewed as early as this fall.
Bob and Bobbi Weiss reported on the Environment & Liturgy committee meeting of 4-14-00. They had four items of discussion: 1. -The church needs a current inventory 2. -They worked on their budget 3. -They wondered when a feasibility study would be done to understand better the growth to be expected 4. -reminded other committee chairman about the need to account for invited speakers in the budget.
Jim Dickinson said he budgeted approximately ten thousand dollars for the Building Committee but that did not include the fund raising activities of the Development Committee, as we do not have a formed group as of yet. Jim Dickinson said the budget for the Building Committee would include approximately $590.00 per trips to Santa Fe, El Paso, Albuquerque, and Las Cruces to look at other churches. This would include taking about twenty-five committee members on a chartered bus or in private cars.
The meeting closed with a prayer.
Building Committee Meeting
Executive Committee Meeting
Minutes for 7-5-00 Wed.
Those present:
Jim Dickinson Tom Griffin
Bob Weiss Kathy Tetreault
Bobbi Weiss Ruben Sandoval
Juan Arreola Father Galvan
Dick Mound Mark Prelo
Item #1
Bobbi Weiss and Jim Dickinson gave information about visit to other churches.
Item #2
Some committee members will plan another trip to Santa Fe to look at churches around the first week after Labor Day in September.
Item #3
The committee discussed the need to acquire an architect soon in order to present our desires and to begin the planning process. The committee must gather information and recommendations to decide whether we will want a one or two level church. Parking needs are a major factor and possible ideas are to use the Kentucky Fried Chicken parking behind their facility for the St. Eleanor parishioners. The committee must also consider a rectory in the building and budget plans. It was suggested that a residential home could be purchased to fill this need and if it were nearby then some of that parking space could be used for parishioner parking as well.
Item #4
Jim Dickinson informed the committee there would be Liturgy and Environment training in the fall.
Item #5
Mark Prelo read a typed report from John Obermuller from the Development Committee regarding guidelines and suggestions for fundraising and fundraising events.
Item #6
Jim Dickinson said he would get with the Structure Committee and get them to talk with architects and evaluate each one.
Item #7
Father Galvan stressed that we need to be very specific with the architect. He explained that things should be thought through well beforehand to avert spending later to correct things we should have thought of in the beginning.
Item #8
Jim Dickinson presented an example of a printed bookmark that could be put in the cardholders of each pew. The bookmark would contain information about our building progress and ask for their monetary support. The committee agreed that we should distribute these bookmarks. Ruben Sandoval agreed to put them in the pews for the Saturday night masses when they are printed and Kathy Tetreault agreed to contact some of her committee members to assist in the other masses. The bookmark Jim showed was printed on a tan colored paper but the committee agreed the color should be green. The committee also agreed on one of four mountaintop picture logos to be used on the bookmarks.
Item #9
Father Galvan suggested burning the mortgage during the Labor Day weekend masses but the committee decided that it would imply a kick-off for the project. Those in attendance discussed John Obermuller’s suggestion at the last meeting that the kick-off be held in May of 2001.
Item #10
Jim Dickinson reminded the committee that at the last meeting John Obermuller had suggested giving away a Peter Hurd print through a sign-in raffle. This would give us an updated list of current parishioners as well as soliciting their support. Mark Prelo’s committee will decide the date for this raffle. All in attendance voted in favor of this idea.
Item #11
Kathy Tetreault handed out copies of the minutes from the previous Executive Committee Meeting on June 7, 2000.
The meeting ended with a joining of hands and a closing prayer lead by Father Galvan.
Building Committee Meeting
We had a meeting of the Building Committee on Wednesday, August 2nd. Only one cochair of a subcommittee showed up. There were 4 parisioners that did come to ask questions.
Since there was no quorem, we could not hold a formal meeting and there are no minutes.
It is time to seriously get to work on this project.
I am asking the chairpersons of the Environment & Liturgy, Structure and Development Committees to set a date and time for a meeting of their committee in September. Please notify me as soon a possible so that we can put it in the bulletin (takes two weeks prior notice to get printed in the bulletin).
The Information & Support Committee is arranging a contact person for each subcommittee so that you can call and initiate a phone tree that will notify each of the people that have volunteered to be on your committee.
I will talk with Father Al. It seems that there are a number of rumors
about our activities that are circulating. Those present at the meeting
felt that we should address these rumors during mass either by Father Al or with
a combination of Juan Arreola and myself. Perhaps the weekend of 26-27
August would be good for this.
Building Committee Minutes
Minutes For Building committee 10-3-00
Members Present: Tim Hoyt, Jim Dickinson, Tom Griffin, Sue Koepp, Joe Howard
Gilbert Baumann , Juan Arreola and Dolores Thompson
Jim Dickinson Opening prayer The copy of last meeting minutes were not read.
Jim Dickinson.. Any correction from last min….none
Clarified voting procedures: 1 vote per sub- committee and Building Committee member. Sub-committee Chairperson should cast vote unless someone is delegated to replace voter.
Parish council effects what we do as a church…asked council to provide a list of ministries that we need to plan to support. Until we get a revised list we need to plan to support all current ministries with appropriate spaces. Need to discuss how much space each ministry needs.
Tim Hoyt Each sub-committee needs to review each ministry.
Jim Dickinson YES.
Sue Koepp This challenging each committee to do some work.
Jim Dickinson What do we need to plan for?
Juan Arreola We’ll probably end up with a Santa Claus list!
Jim Dickinson We will need two lists – A list of what the could get by with and a list of what they want. There will be excellent ideas if we can afford them. Asked Juan Arreola if he would do lists.
Juan Arreola Yes..
Tim Hoyt Questions to ask Rosie…talking about space…and how many do we need in priority Order.
Sue Koepp For example…a meeting room on Sundays….
Tim Hoyt We cannot dedicate space to everybody.
Jim Dickinson We especially need storage space; Such as closets for each ministry instead of a whole room. .
John It’s a starting point…what do you need…size of space, ect.
Jim Dickinson Asked for reports from liturgy & environment and structure sub-committees
Tim Hoyt Structure Sub-Committee Report Decide how to find an architect…need a narrow list of parameters.
Jim Dickinson Write down your ideas and give them to someone so they will get to Sue or Tim.
Carry a notebook with you so that when ideas come write them down.
Let’s discuss Sub committee. Reports
Sue Koepp Liturgy & Environment Sub-Committee Report 14 people here + Jim gave a feel for who we are and what you are and how you do it Re. Liturgy ..a lot of dreaming like family…general areas such as space
Tim Hoyt The architect will need this. Consider local architects as well
Sue Koepp We need to define spaces, and a resource list to have before we meet again….meet again just before Thanksgiving…… This shows how fast are we moving.
Jim Dickinson Will check with development committee…decided on 5 or 6 firms and to submit proposals to. Final decision cannot be made until Dec. Marks’ meeting 11-14-00
This is an indication of how fast this is moving.
Sue will not be back in time
Jim Dickinson Development campaign will start in May. We need to get campaign mapped out at least 6 weeks to 2 months in advance. Do not know what we need to give to campaign Will ask at Mark s meeting 11-7-00 we would move building committee. to 11-14-00.
Tim Hoyt Discussed the Topography of property……..750 seating…parking is limiting factor for us. He is positive that we can have enough parking. City may allow extra parking. Assuming that old church will be torn down.
Gilbert Asked about double level building/parking;
Tim Hoyt According to city ..1 parking for every 3 seats. If it wasn’t cost prohibited how much will it cost? Elevation is good for doing two level building…different in height is good!
Sue Koepp We can do things in stages…finish things years later.
Gilbert..Asked about handicapped parking…
Tim Hoyt A percentage is required…two level idea is great!
Do we want stucco …or what?
Sue Koepp …How large?
Tim Hoyt Per seats + other areas 120 X 90…only a guess! Factor is the parking
Sue Koepp If a rectangle?…very similar
Tim Hoyt The offices underneath…building may be smaller than this plan.
TG Will this church structure stay?
Tim Hoyt Yes.
Jim Dickinson Can be subdivided to many requests.
Tim Hoyt Need to decide who gets what?
Jim Dickinson Theory of use…reasons for certain ones in certain building such as, security reasons…two structures may require moving of offices…or may not if both buildings are joined.
Sue Koepp Spoke of California structures…
Tim Hoyt Consider courtyard space.
Sue Koepp You can do a lot with stucco…
Tim Hoyt Need to discuss different concepts on how to use our space.
Jim Dickinson In regard to Sue’s meeting…people were excited. They say important training is ahead.
Tim Hoyt Building committee. will be defining the building…fun!
Sue Koepp Called all people on list ..and about two-thirds responded. Some had negative responses and listened to all. She said, "we’re a small town with limited funds but, Will have a quality building.
Jim Dickinson Wants to visit churches in Santa Fe in Dec.
Sue Koepp The picture of a church in Santa Fe best represents our needs.
Jim Dickinson An advantage …really wants Tim Hoyt to go!
Tim Hoyt When?…Needs to be 1st week in Dec.
Jim Dickinson Just to see baptizimal font if nothing else.
It will work better if we go on a Thursday…because of van rental expense.
Sue Koepp Begin with this committee first…Should we set a date?
Sue Koepp November 30, 2000
Jim Dickinson Anyone who wants to go need to contact Sue Koepp.
Jim Dickinson The church will be Santa Marie de la Paz. A one day trip.
Joe Howard Will go this weekend when he visits his daughter.
Building Committee Minutes
Building Committee Minutes
Present at meeting: Jim Dickinson, Tom
Griffin, Sue Koepp, Dan Rivas, and Bob Gordon
Gilbert Baumann, Dolores Thompson and Tim Hoyt
Jim: Opening, Prayer
Showed photographs of the Santa Fe trip of
Santa Maria de La Paz church
Last minutes read by: Jim Dickinson
One correction‑ to minutes was by Sue
regarding, her trip date
CHANGED MEETING TO SECOND TUESDAY OF THE
MONTH;
DISCUSSION OF SANTA FE TRIP:
PROS:
Was very pleased with church site
Took a little more than three years to build
Natural lighting
Felt very warm and inviting
Liked rug under the, attar
Flexible seating, can remove a whole row when
needed
Layout of Stations of the Cross
Has pew builder (name )
Able to name different kinds of architecture,
territorial pitched/flat roof
Cut building cost
CONS:
Did not like the slope of the church
Did not have cry room
Did not have daily chapel
STRUCTURE
COMMITTEE: No report DEVELOPMENT COMMITTEE DISCUSSED Meeting tomorrow a 7 PM;
* * * Rule of thumb of fund‑raising: annual
income of donations x 2.5.
Discussed last mortgage payments $2400.00 per month;
silent auction/UIM
"Diocese will not lend but, will assist us in
borrowing;
Possibility of grants... Sue may have contacts
regarding grants
DISCUSSED
LAST WEEK MEETING We as a committee need a "vision statement"
Fr.
Al wants to hold off on approaching parish until after UIM, Then conduct a
survey; ask questions regarding pro and cons
Organize
bulletin board
Building Committee Minutes
MINUTES FOR JANUARY 9, 2001
Present at meeting:
Father Al Galvon, Jim Dickinson, Tim Hoyt, Dolores Thompson, Tom Griffin, Bob Gordon, Juan Arreola, Dick Mound, Fred Knapp, Manny Guardiola
Tim Hoyt showed photographs from a church in Arkansas
Jim Dickinson showed colored photos of Gavalan Canyon property
Opening prayer
Minutes of last meeting were not read
Report from Tim Hoyt waiting for architect to talk about dollar amount
Bruaker Construction recommended from Las Cruces from diocese;
Development Committee at 7pm next Tuesday regarding discussion of finances. Topic of discussion will include: What is raised is what we can spend; need one half of money should be in pledges and donations before starting; need approximately $600,000.00 in contributions; We are at a crossroad, do we try and raise the money or not build a church?
DISCUSSION OF LAND PROPOSAL
CURRENT CHURCH PROPERTY Results, if we replace” this” property with a new church, we have maxed out possibilities of this property. We have outgrown this property. Possibility of selling this property.
GAVALAN PROPERTY should be acquired for the new church, to be prepared for the future.
AIRPORT ROAD PROPERTY 10 beautiful acres but not close to most of our parishioners. Should purchase this property for resale; will discuss with Finance Committee and Parish Council
CONSIDERATIONS
Should consider in what area Ruidoso is growing;
Maybe some people cannot fulfill their pledge;
If more people in the parrish were better informed, gossip and rumors would reduce;
People think that we are building a church for visitors;
FACTS
The Bishop has approved the building of a new church, how and where it has not been decided.
In a few years it is possible that there will only be one priest for Lincoln County and a larger church is required.
PLANS FOR FEBRUARY AND LENT
For a better understanding of our church members and visitors we will speak with different sub-committees and conduct a survey, not a vote. Need people to help submit questions for survey. Will speak to parrish after UIM.
Father will discuss during Lent what and why we need certain areas in the church. The church we are in at this time is only a temporary church structure.
FINAL DISCUSSION
(Tim) Fear of starting something that we cannot finish.
(Jim) Pursue grants
Next meeting 2-13-01 7pm
Prepare a talk before UIM this Sunday
Members present: Jim Dickinson, Juan A. Sue Koepp, Tom Griffin, Ben Vigil, Dolores Thompson, Daniel Rivas, Father Al, Larry Grasmick, Gilbert Baumann
Mark Prelo
Topics:
Last Weeks Meeting: All members agreed not read
Subcommittee….No changes to report per Sue K. on Liturgy
Mark Prelos’ Report : Meeting dated 1-17-01 with Mr. LeDesma; a tentative agreement was arranged and set a contract (copy of contract were passed to everyone present at this meeting).
Minor problems beginning with paragraph #2 regarding reading materials;
RSI will provide “Discover the Joy” and “ In the Light of Grace”. All other material is not included in the price of this agreement.
Unclear about the duration of the program. RSI needs to include all dates and deadlines.
MOTION #1
A motion to give Mark the go ahead providing the changes above was voted on. voted “Yes”.
The Bishop needs to approve the RSI agreement.
SURVEY QUESTION CONCERNS:
* *To be mailed to each parishioner;
* *To review the survey during Mass and collect at each Mass;
* *To omit certain topics such as questions regarding a catholic school, location
of statues; the Blessed Sacrament, and stations of the Cross;
* *Words such as “feel, believe, and should” will be re-worded with “think, prefer and
consider”.
* * Shorten the length of the survey
* * Focus on the new church only and not a school at this time.
* * Survey questions “one” through” twelve” and “eighteen” and “twenty” will remain;
* * Different survey questions will be mailed to out of town visitors who attend Mass at
St. Eleanor’s every year.
MOTION #2
A motion was voted on to present the survey questions at all Masses and to separate local and out-of-town questions. A follow up and an introduction will be presented for parishioners who were out of town on proceeding weekend Masses. Voted ‘Yes”
Add question :
I will volunteer to help with soliciting pledges.
Dolores Thompson left before meeting was ended.
Survey questions were re-written.
BUILDING COMMITTEE MEETING
6:30 p.m.
The meeting was called to order by Jim Dickinson. Present were Fr. Al Galvan, Jim Dickinson, Juan Arreola, Tim Hoyt, Eileen Gerber, Gil Baumann, and Ruben Sandoval.
Marc
Prelo was absent, being on his way home from Colorado.
The
revised and updated contract from Resource Services Incorporated (RSI) was
received today. Several things had
needed clarification and they appear to have been taken care of, although Marc
Prelo must review them when he is back. Once
the contract is signed, the Development Committee will be able to get organized,
schedule the consultant from RSI to meet with them, and see exactly how to go
about raising funds.
Tim
Hoyt reported for the Structures sub-Committee. They have been trying to set criteria for the construction.
There is a strong consensus that we should give preference to using local
architectural services, a local general contractor, and local subcontractors in
so far as this practice is determined to meet all the other criteria.
It will depend on the availability and qualifications of people and on
the approval of the diocese. An
outside architect might work with a local general contractor, or an outside
general contractor might employ local subcontractors.
But it may be that the general contractor will have his own crews and
preferred subcontractors. None of
this can be determined now, but we might be able to stipulate use of local
people to some as yet unknown extent. The
choice of building site may have some bearing on these other choices too.
The
Liturgy sub-Committee had no new information to report but is scheduled to meet
again on March 22.
The
responses by the parishioners on the recent building survey were reviewed and
evaluated. About 2/3 of the
responses were from people 46 years and older.
The number of responses was about in the same proportion as the number of
attendees at the several Masses, i.e., largest from 10:00 a.m. Mass, next the
5:00 p.m. Saturday, and least from the 11:30 a.m. The two less attended Masses report no parking problem and,
of course, there is no conflict at those times with the Baptist Church parking.
However, we have a persistent problem with people using the Baptist
parking at the 10:00 Mass and the pastor has complained very strongly several
times. Still a majority from the
10:00 report no parking problem.
Of
the respondents 56% think we need room for expansion, 66% say we need a new
church, 93% believe we should plan for the future, but 57% say that the land we
have is adequate. More than 70%
indicate that they will donate funds to the building project but only 27% would
help in soliciting funds.
The
diocese recommends a 750 seat church. Tim
Hoyt said that for a 700 seat church on the present site the number of parking
spaces would be somewhat inadequate but we could probably obtain a variance from
the city. For a 750 seat church the
parking would be inadequate. Projections
are that the parish will double in numbers in 20 years.
Not building a sufficiently large church risks that we would have to move
anyhow in 15 years and sell the present site. Even if we build here a larger piece of land should be
acquired now (planning for the future) since it is available and relatively
affordable.
Fr.
Al was asked about the situation on the availability of priests.
He stated that in the Tularosa Basin Vicariate we currently have serving
our parishes five Franciscans and one Jesuit who can be recalled by their orders
at any time for other duty and that there are no replacements in sight.
The shortage of priests is of crisis proportions and is world-wide with
the possible exceptions of Africa and South America, but shortage is impending
there also. Even if there were
thousands of new vocations the shortage of priests would persist for five to ten
years. There simply are not
sufficient diocesan priests available to assure serving each of our parishes
with a resident priest. The most
likely scenario is a “circuit rider” approach in which a priest would have
to celebrate one Mass per weekend at several different parishes, e.g. , Capitan,
Ruidoso, and Mescalero with people from San Patricio perhaps attending
St. Eleanor. The near future looks difficult and the more distant future
very unpredictable.
The
diocese recommends a site of at least 15 acres for a new church.
The available site on Gavilan Canyon is 14.3 acres and has certain
advantages; it is affordably priced, accessible, on the way to Alto, and has
room for expansion. We still do not
have a comparison of costs of building on the present site vs. the Gavilan site.
There
were three resolutions adopted:
- In
light of the fact that 66% of the survey respondents believe that a new
church is needed we have decided to go ahead with the project.
- We
will pursue buying the 14.3 acres on Gavilan Canyon in planning for the
future and will work through the parish Finance Committee.
- Tim
Hoyt will work with other volunteers to draw up estimates for comparison of
the relative costs of building at the two sites – or other alternatives if
they develop.
It
is recognized that the parish is waiting for results of the survey and other
information on progress and we want to take the most effective way of keeping
parishioners informed. It was
decided that Jim Dickinson and Juan Arreola would do another presentation of
results at all the Masses. A
synopsis of the information will be prepared to use as an insert in the parish
bulletin. Complete results of the
survey will be posted on the church bulletin boards.
The Committee will coordinate with Father Al on the schedule and
appropriate details.
The
meeting was closed with a prayer.
ST. ELEANOR CATHOLIC CHURCH
RE: Building Committee Meeting
Date:
Attending:
Jim Dickinson, Mark Prelo,
The
meeting began with praying the “Building the Family of St. Eleanor” prayer.
Jim
Dickinson called the meeting to order. He
asked that the minutes be silently read and reviewed.
The minutes were corrected as follows:
1.
Brick Campaign: change last sentence to read, “Parishioners qualify for a brick when
they have paid $100. Additional
bricks will be a separate donation of a minimum of $100.”
2.
General: Change “
It
was moved, seconded and passed to accept the minutes as corrected.
Sub-Committee
Reports:
A.
STRUCTURE:
B.
DEVELOPMENT:
Mark Prelo made the following report:
1.
76
parishioners attended the Advance Commitment reception held August 13 at the
Hawthorne Suites hotel. Each was
asked to turn in their advance commitment to the Church office no later than
2.
550
copies of “Building the Family of St. Eleanor” video have gone out to homes.
3.
Special
Event Sunday is August 18 & 19. Cecilia
Prelo reported on the preparations being made.
C.
LITURGY & ENVIRONMENT:
1.
The new
church built in Chaparral, NM is worth a visit.
It was moved, seconded and passed that a trip to Chaparral will be
September 21 and we will meet Sr. Lucy Meissen there at
2.
A
Sub-Committee meeting will be scheduled for late September or early October.
D.
OTHER:
Jim Dickinson accepted input & questions from parishioners attending:
1.
Architectural
information was requested and discussion answered questions;
2.
Concerns
about
ADJOURNMENT:
With no further business the meeting was adjourned with Fr. Al leading
closing prayer.
Building Committee minutes
Present
Jim Dickinson
Bill & Marion Studer
Tom Griffin
Fr Al Galvan
JR Padilla
Vic & Sharon Dunham
Gilbert Bauman
The meeting came to order at
Vic Dunham reported that the Development Committee has prepared charts showing amounts pledged and amounts received from pledges, bricks and other donations. These will be placed on the bulleting board in front of the church.
Jake Rodriquez, Architect discussed categories of services, methods of choosing a contractor, contractual basis (using AIA form).
Mr. Rodriquez was told to plan for a total of 700 seats in the new church. Start with 500 to 550 and expand.
Motion: Go
forward with 11,000 to 12,000 sq ft plan architectural planning
and have design schematic in 1st quarter.
Budget total of $1.2 million. Motion:
Vic Dunham 2nd:
Motion: Jake
Rodriquez create and send Architectural contract to include acoustics. Motion:
Jim Dickinson 2nd:
Building Committee Meeting
Present:
Father Al Galvan
Tom
Sue Koepp Manny Guardiola Romeo Klein
Katie Klein JR Padilla Jim Dickinson
Minutes of last meeting were approved.
Report from Structure Committee – Meeting was held on Dec 10. Members went through the contract submitted by Jake Rodriquez and developed a list of questions. List was faxed to the architect. Reply was received just before the Building Committee meeting.
An overview of the contract was presented to the committee.
The Building Committee went through the questions and answers.
Motion was made by Tim Hoyt, 2nd by Sue Koepp to approve the contract with two changes to be made by the architect.
Section 1.3.9.2 add “requested and approved by owner”
Section 1.5.8 specify interest rate as 2 points above prime.
Motion carried
Liturgy and Environment committee will wait for the February meeting with the architect.
A presentation from the Building Committee should be made at the masses the first week in February inviting everyone to the meetings with the architect and telling current status of the project.
Meeting closed at 7:45 PM
ST. ELEANOR
BUILDING COMMITTEE MINUTES
PRESENT:
Chairman Jim Dickinson, Mark
Prelo, Cindy Buzan
The meeting was called to
order at
Discussion
of a Plan for removal of old church
and landscaping:
It was the consensus of the members present that a plan should be
initiated very soon for the removal of landscaping since this is the dormant
season and ideal for removal of shrubs, etc. if folks wish to replant.
Suggested Plan:
- Tag
trees, etc. that are not to be removed.
- Have
a schematic of the landscaping and indicate by number what needs to be
removed.
- Have
a notice in the bulletin, notice on Building Board in front of Church, an
oral message at Mass that will announce that anyone wishing to take any of
the landscaping to sign up in the office.
- Set
a date that the items need to be removed.
e.g. end of February
- Anything
not taken by parishioners will be bulldozed when the structure comes down.
- Try
and have structure leveled by June, 2002 so that folks can see that
“something” is being done.
- Have
a “final meeting” in the old church (in the spring) and use it as a
fundraiser/auction of items in the old Church.
This would mean that the items would need to be inventoried, etc.
before hand. Perhaps an
enchilada dinner combined with an auction with an auctioneer.
- Regarding
stain glass windows in the old church, it was suggested that we find donors
to give a fixed amount to have the window re-installed in new church.
Donor would have a plaque with his/her name on it under the window.
This could be part of the “final meeting” agenda also.
Issues
Related to Removal of
- Need
for a storage area for items from old church that we need to keep (kitchen
equipment, windows, etc). A
large single car garage should be adequate.
We need to ask for a donated space.
- A
home for Pastor to live in as Fr. Al’s residence will come down at the
same time as the old church. Perhaps
someone can donate a condo (tax write-off?)
Mark suggested that the current home might be able to me moved to
another location (or sold and moved). No
money has been budgeted for this so we really need to find a donor.
Mini
Mark Prelo will make sure
database is updated and letters sent to those who filled out tickets for the
free raffle.
Architect
Progress: Jim reported that the
architect’s contract should have been signed by the Diocese and returned to
the architect. However, Jim has not
seen a copy to date. The architect
is planning to meet with parishioners on a Saturday morning in mid-Feb. to get
parish input. On the same day in the
afternoon, he will meet with the Liturgy/Environment Committee.
At this time, he plans to have drawings of 3 different elevations.
Reports
to Parish: The
first weekend in Feb. a report will be given to the parish on the current
progress of the entire building campaign and to invite everyone to attend the
architect’s meeting. Quarterly
reports will be sent to all pledge donors in Jan.
Adjournment:
The meeting adjourned at
Cindy Buzan, Recorder
Minutes: Building Committee
2/12/02
Father Al, Jim Dickinson, Joe Arnold, Juan Aerola, Mr./Mrs. Baumann, Mr./Mrs. Dunham Lilly Furphy, Joseph Garcia, Mr./Mrs.Gordon, Manny Guardiola, Tim Hoyt, Romero Klien, Sue Koepp, Mr./Mrs. Martin, Mr./Mrs.Obermiller, Jr. Padilla, Bill Studer
Dolores Thompson
Jim Dickinson read last meeting minutes
Clarification For Ground Breaking:
IF EVERYTHING comes together,
We need six month notice to those who might have plans to use the building such as storage of materials, food bank, thrift shop and so on…
COMMITTTEE REPORT
The diocese has received a contract from the architect;
The Finance Committee needs to look at the contract first before sending it to Jake Rodriquez. Jake wants to meet with Building Committee first, to know where to place all items He will meets with us February 23, at 9 a.m.
The concerns paying architect stem from money and pledges not being available.
To clarify Jake's fee at various points, Mark will include a clause in architect's contract stating that if works stops for a period of time (less than 90 days) we will pay him for what he has done. It is a two-year contract and billed monthly.
A MOTION WAS TAKEN TO SEND CONTRACT: RESULT "YES"
***A 3-D model is not in the contract because it is too expensive…about $30,000.
***A concern to expand and build a 2-level church was
expressed;
At this time we it is not affordable and we need to allow the architect to
research all legal stipulations.
***The architect wants to meet with Building Committee to perceive what we really want.
***Our goad is intended to be more specific regarding money matters ; then, follow through with a meeting with Mark Prelo.
***We need to seek advice from Cliff Crouch who Installed the Air/Heating equipment for Santa Maria De La Paz Church
SUE KOEPP'S REPORT:
***Our next project is to work on the artwork in the hall and to inventory all items.
Joe will photograph and research and group according to icons.
***Regarding Liturigical items: Sister Lucy "HIGHLY" recommends hiring a liturigical consultant. …Mr. Avenger was mentioned. Also, the question is, " Is a liturgical consultant really needed to build this church"?
***REGARDING DEMOLITION: we need to advertise to donate, auction or sell some of the items to reduce inventory not needed for he new church.
***Need someone to donate space …about one year to hold items that are for the new church.
TIME LINE TO TEAR DOWN STRUCTURE:
***Each committee needs to discuss this to conclude the correct time to start demolition
***Need to plan and a commitment for next winter to begin demolition
***A plan and a budget…regarding space requirements for each committee is needed!
***Silent auction will be
***St. Eleanor Feast Day is August 18
Present: Father
Al, Jim Dickenson,
(others not mentioned on name sheet)
Opening Prayer
Jim read last meetings minutes
Sub- Committee Reports:
Tim Hoyt's meeting Jake Rodriquez last Saturday discussed
the possibility of a one or two story church; acquire tope for survey for Jake
(what trees to keep); spoke to Dave Parks regarding
Cindy's report…met with Sue Koepp…Due to illness ,Joe Arnold will be unable to do research for art and icons..
Mark Prelo has nothing to report at this time.
Another bulletin insert is needed to express our concerns to parishioners and is needed
before the Monday before Easter. Ned Contrell will work on this project.
To Mark Prelo: regarding the interior of the building… need fund raising ideas
Such as: a side chapel in honor of the Blessed Mother, Baptismal font ect. Inform architect on the expense Art and Liturgury for research. One idea is to have a niche or statute of patron saints and information of their linage. Encourage donation of statues and other Catholic fixtures are requested.
Jake did not want-donated bricks in the interior of the church; a plaque to acknowledge the donors of the bricks would be appropriate.
A Motion was taken to place bricks in the gathering area of the church.
Stan East's Report: recruiting volunteers for the Silent Auction.
Pledges paid to date: $110,640
Changes to the amounts will be altered by:
Auction, UIM rebate and saving account
The families who have not pledged need to be informed that the smallest pledges are extremely important and should be included in the buleitin.
Our monetary goal is about $800,000. Before money is borrowed we need architect's plan, to pursue grants. Money to remodel this building, replace rooms, and hall need to be included in total sum. Futhermore, the more commitments we show on our proposal, the more likely we will receive a grant. Grant writers receive 10%-12% of the grant money & the architect 9.25% of the total building cost. Catholic Extension is the major grant provider Lori Griffin was mentioned to draw a plan for this building.
.Father Al ends with a prayer and the Hail Mary.
St.
Eleanor’s Building Committee
May 14, 2002 Meeting
Meeting convened at
Attending:
Architects: Jake Rodriguez
Scott Moore
Building Committee Members: Tim Hoyt, presiding
Cindy Buzan Sue Koepp
Manny Guardiola
Cecelia Prelo
Mark Prelo
Jake and Scott presented two site plans. They stressed these were works in progress and were meant only to give early form to ideas and needs that had been previously suggested by the Building Committee.
Plan One, approximately 15,000 square feet, would be built on the site where the original, or “old” church now stands.
Plan Two, approximately
14,000 square feet, would be built on the present parking lot but very close to
the
Each of the plans envisioned a building that would contain about 500 seats in the worship area with potential seating for another 200 through the use of other areas during peak attendance. Overflow could be directed to the Daily Chapel, folding chairs could be set up in the gathering area, and other spaces could be used when necessary.
Plan One would accommodate approximately 145 parking spaces.
Plan Two would accommodate approximately 135 parking spaces.
Jake and committee members discussed the pros and cons of both proposed building sites and their respective floor plans. It was pointed out the larger square feet attributed to Plan One, about 1,000 more square feet, were mostly contained in a more spacious gathering area, that area at the main entrance where congregants gather before and after services.
There was some concern among committee members about the lack of storage space for folding chairs near the main gathering area. It was pointed out these chairs would frequently be needed and storage areas removed from the place where the chairs were needed would be an unnecessary inconvenience.
Site Plan One also drew some concern because of the distance between the new church and the parish offices and classrooms that will remain in their present location. It was stressed there is much foot traffic between t